Retrogenix is committed to protecting your privacy. The following policy outlines how we protect, control and process your data, and provides information about your rights as a data subject.
Collection and processing of personal data is limited to relevant professional contact information. This may include name and title, job title, company, preferred email address and other contact details including the geographical location of the contact’s primary place of work (if it is relevant). A record of email communications may also be stored to allow us to provide the best service to each of our contacts.
Job applicants may provide additional personal data that is relevant for the recruitment process (or the administration of their employment).
Retrogenix obtains relevant personal data:
Our policy is to collect and use only the personal data necessary for agreed purposes (as described below) and to provide the best service possible.
Retrogenix Limited is acting as the “data controller” in accordance with the recent strengthening of EU legislation on data protection (GDPR).
Under Retrogenix’s control, your personal data may be sensitively and confidentially processed by data processors working on our behalf including: Sci-Forte, Ewin Woodward and Established Inc. Due diligence is regularly carried out to ensure that our data processors have the best practices in place to ensure that your personal data remains safe, secure and exclusively used for the purposes set out by Retrogenix.
We use personal data for the following purposes:
Please note: There may be occasions where it becomes necessary for us to contact you, such as for purposes of updating your information, in compliance with the Data Protection Act.
Where necessary, Retrogenix uses GDPR-compliant third-party IT systems to process personal information about contacts including:
Personal data will be visible to, and processed by authorised Retrogenix staff members (“internal data processors”) and contracted consultants (“external data processors”) that will have access only to the information that is necessary to carry out their contractual obligations to Retrogenix (for example to provide digital marketing or business development services). Personal data will only be shared, accessed or viewed securely.
Retrogenix is obliged to ensure that all data processors (internal and external) are held to the same high standards, that they are compliant with relevant legislation (EU GDPR), that they fully adhere to Retrogenix’s data protection policy and that the data is used solely for providing services to Retrogenix. Retrogenix will monitor and regularly review the activities of all its data processors. Data shared with an authorised data processor will be deleted or securely disposed of by that processor when it is no longer required.
Retrogenix regularly facilitates scientific collaborations within its client base. Personal data will only be shared (i.e. introductions made) with potential collaborators after explicit permission has been sought and granted.
Retrogenix will never sell any personal contact data for any reason.
We will retain the personal data processed by us for as long as is considered necessary for the purpose for which it was collected (for example, as long as the client is deemed to have a legitimate interest in our screening services), or for as long as that data is required by applicable law or regulation, or to ensure your rights are enforced.
At any time, an individual has the right to request access to the data that we hold on them. They also have the right to update and/or rectify any inaccurate or incomplete data that we hold. Our contacts can also instruct us to erase their data, or withdraw any prior consent that has been given in the way that the data is processed. Data access requests will be processed within 30 days. In order to safeguard your data, we may require you to provide additional forms of identity should you wish to view or obtain your personal information.